> For the complete documentation index, see [llms.txt](https://docs.rmhpos.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rmhpos.com/store-manager/manage-suppliers/setting-up-store-suppliers.md). # Add store suppliers It is recommended that you add suppliers before you start adding items. If you add supplier information to items immediately it is much easier to manage store inventory. 1. Click **Inventory/Purchasing**. 2. Click **Suppliers**. 3. Do one of the following: * To add a new supplier, click **New**. * To edit an existing supplier, select it and click **Edit**. * To copy an existing supplier, select it and click **Copy**. 4. On the **General** tab, enter the following:

Field	Description
Code	A unique code, e.g., a number or abbreviation, that identifies the supplier.
Name	The name of the supplier.
Term	The supplier's payment terms, e.g., 30 days.
Address	The supplier's street address.
City	The city in which the supplier is located.
State	The state in which the supplier is located.
Zip	The zip (postal code) for the supplier.
Country	The country in which the supplier is located.
Account Number	Your store's account number with the supplier.
Tax Number	If required in your locale, enter the supplier's tax number.
Accepted Currency	Select the supplier's currency. Select Default Currency to use the currency selected in the computer's Windows operating system.
Contact Name	The name of the person who is your primary contact at the supplier.
Telephone	The supplier's main telephone number.
Fax Number	The supplier's fax number.
E-mail Address	The supplier's main e-mail address.
Web Page	The supplier's web site.

5. (Optional) On the **Additional** tab, enter information into the custom fields. 6. (Optional) Enter any notes about the supplier on the **Notes** tab. 7. On the **Purchase** tab, enter the following:


Min. Order Amt.	The minimum order amount the supplier requires.
Tax Exempt	Select this option if orders from this supplier are tax exempt.
Inactive	Select this option if you want to deactivate the supplier. Deactivating a supplier instead of deleting them is recommended because it maintains relationships in the store database. If you delete a supplier it can break relationships in the database and have unexpected consequences for data look up, reporting, and more.

8. To quickly apply discounts to items ordered from the supplier, click **Discounts** and enter the following:

Field	Description
Type	Select the type of discount: Department, Category, or Item.
Code	Click the browse icon to look up the specific Department, Category, or Item.
Description	The Description is automatically populated with the Description of the Department, Category, or Item.
Starting Date	The date the discount starts.
Ending Date	The date the discount ends.
Discount	The percent reduction in price to offer on items from this supplier.
UOM	Select the unit of measure to use in a purchase order for the item.
Min. Qty	The minimum quantity of the item to include in the purchase order to qualify for the discount.

9. To quickly view the items your store has ordered from the supplier, click **Items**. 10. Click **Save And Close**. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.rmhpos.com/store-manager/manage-suppliers/setting-up-store-suppliers.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.