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purchase orderPOreceivingcommit

Receive purchase orders

This topic describes how to receive purchase orders from suppliers.

  1. Click Inventory/Purchasing.

  2. Click Purchase Orders.

  3. Double-click the purchase order.

  4. Click Receive.

  5. (Optional) If the supplier's item cost changed after you released the purchase order, enter the new item cost in the Cost column.

  6. (Optional) To use the supplier's new item cost (see previous step) to update the item price:

    1. Click in the New Price column.

    2. Click the Formula button.

    3. Under Set New Price To, select Cost (PO Cost) and enter the desired formula.

    4. Select either Apply formula to this selection or Apply formula to all rows in this column.

    5. Click OK.

  7. (Optional) If you received all items in the order:

    1. In the Functions area of the ribbon, click Receive All.

    2. Click OK to confirm that you want to receive all.

    3. Click Save And Edit.

  8. (Optional) If you only received a portion of the order and the order is small:

    1. On the Items tab, in the Qty. Rcv field, enter the quantities that you received for each item in the shipment. Enter zero (0) for the items that you did not receive.

    2. Click Save And Edit.

  9. (Optional) If you only received a portion of the order and the order is large:

    1. In the Functions area of the ribbon, click Receive All.

    2. Click OK to confirm that you want to receive all. Store Manager automatically updates the Qty. Rcv for each item with the Qty Ordered.

    3. On the Items tab, in the Qty. Rcv field, enter the quantities that you received for the shorted items. Enter zero (0) for the items that you did not receive in this shipment.

    4. Click Save And Edit.

  10. In the Functions area of the ribbon, click Commit.

  11. Click OK to confirm that you want to receive the items and update the database.

  12. (Optional) If you received all items in the order, you are prompted to complete the delivery. Click Yes to complete the delivery.

  13. Click OK to print a receipt.

If you only received a portion of the order, the purchase order remains in the Purchase Order list with a Status of Released and a Delivery Status of Partial. When you receive the remainder of the order, you can re-open the purchase order and complete the receiving process.

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