> For the complete documentation index, see [llms.txt](https://docs.rmhpos.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rmhpos.com/store-manager/manage-inventory/perform-a-physical-inventory-count/physical-inventory-count-calculating-results.md).
# Calculate and commit physical inventory count results
{% hint style="info" %}
You must enter or import the count results and, if necessary, merge results to create a master inventory count file, before you can use the calculate function to evaluate the inventory count results.
{% endhint %}
1. If the physical inventory count file is not open, double-click it to open it.
2. Click **Calculate**.
3. Click **OK** to proceed with the calculation.
4. Evaluate any differences between the count quantity and the expected quantity:
* Items where the count quantity and expected quantity are equal are filtered out of the results list by default. Click **Discrepancy** to remove or reapply the filter.
* If there is a variance between the count quantity and the expected quantity, the items and count quantities are highlighted in red by default. Click **Highlights** to remove or reapply the highlights.
* Determining whether a variance is normal or abnormal depends on factors that are unique to your store. It may be helpful to compare your current physical inventory count results to historic count results to determine if the variation is within normal parameters or not.
{% hint style="info" %}
Starting with version 3.9.19, Store Manager automatically reconciles any item movement (such as sales, returns, exchanges, transfers in, or transfers out) that occurs between when a physical inventory count starts and when the count is calculated. This reconciliation of item movement is performed automatically in the database. No further action or inputs are required.
{% endhint %}
5. If there is an unusually variance that you want to investigate:
1. Click **Recount** to discard the calculation.
2. Confirm the original count. Revise the count results as required.
3. Look for other reasons for the variance, such as item mislabeling, items in storage locations that were not counted, items displayed in parts of the store that were not counted, or items moved to offline inventory.
6. If you are satisfied with the count results, click **Commit**.
7. Click **Yes** to confirm that you want to commit the results.
{% hint style="warning" %}
Committing updates the store database with the counted item quantities and closes the physical inventory count file.
{% endhint %}
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.rmhpos.com/store-manager/manage-inventory/perform-a-physical-inventory-count/physical-inventory-count-calculating-results.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.