Password policy

This topic describes how to establish a password policy for the store. The password policy applies to all employees who have a user account for POS, Store Manager, or Store Loyalty.

You can set up a password policy to control how frequently passwords expire, whether to lock accounts after failed login attempts, and to set requirements for password complexity.

If cashiers or sales representatives must log on to POS for each transaction, it is best practice to lower the password complexity requirements so these users can create simpler passwords that are easier to enter in POS.

1. Click Setup.

2. Expand People & Security.

3. Click Password Policy.

1. If you want passwords to expire:

   1. Select Password expire periodically.

   2. In the Maximum age of password (days) field, enter how many days a user can use a password before they are required to change it.

   3. In the Show reminder (days before) field, enter how many days notice users are given before they are required to change their password.

2. If you want to prevent reuse of passwords, in the Number of password to save field, enter how many previous passwords Store Manager will remember for each user.

3. If you want to lock out accounts after failed login attempts:

   1. Select Use account lockout.

   2. In the Fail logon attempts allowed field, enter how many failed login attempts are allowed before the user's account is locked.

   3. In the Lockout period (minutes) field, enter how many minutes the user's account is locked before they can attempt to log in again.

Do not lock accounts for long periods of time. This could prevent employees from entering transactions in POS.

1. If you want to set requirements for password complexity:

   1. Select Password complexity.

   2. In the Minimum password length field, enter the minimum number of characters required for passwords.

   3. Optionally, in the Required uppercase letter field, enter the number of uppercase letters (e.g., A, B, C, etc) required in passwords.

   4. Optionally, in the Required numeric digit field, enter the number of numeric characters (e.g., 1, 2, 3, etc) required in passwords.

   5. Optionally, in the Required special character field, enter the number of special characters (e.g., !, @, #, etc) required in passwords.

2. Click Save And Close.

3. Restart the Store Manager and POS applications to start using the password policy.