> For the complete documentation index, see [llms.txt](https://docs.rmhpos.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rmhpos.com/store-manager/configure-pos-and-store-manager/accounts-receivable/setting-up-email-message.md).

# Email message

When you generate statements, you have the option of automatically emailing the statements to account holders. Use the email message set up screen to define the subject, body text, and signature of the emails that Store Manager sends.

{% hint style="info" %}
Before you can email statements you must set up SMTP in Store Administrator. You can set up SMTP under **Configuration** | **SMTP**. You must also enter an e-mail address for the AR account in Store Manager under **Customer** | **Account** | **Communication**. It is possible to set up SMTP for most Microsoft email services (for example, outlook.com or 365office.com) but at this time it is not possible to set up SMTP for other email services like gmail.com. Always test the SMTP set up in Store Administrator to ensure emails can be sent and received.
{% endhint %}

1. Click **Setup**.
2. Expand **Customer**.
3. Expand **Accounts Receivable**.
4. Click **Email Message**.
5. Edit the email subject, body, and signature.

{% hint style="info" %}
In the Subject, `<ClosingDate>` is a variable that pulls in the Closing Date that you used when you closed the billing cycle.
{% endhint %}

5. Click **OK** to save your changes.
6. Click **OK** to confirm.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.rmhpos.com/store-manager/configure-pos-and-store-manager/accounts-receivable/setting-up-email-message.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.