Creating purchase order requisitions

You can use purchase order requisitions to partially automate the process of adding items to a purchase order. With the Purchase Order Requisition wizard you can automatically add items to the requisition based on reorder information or recent sales. You can also add items based on department, category, or supplier, or use the filter to identify which items to add. When you commit a requisition a purchase order is created.

1. Click Inventory/Purchasing.
2. Click Purchase Order Requisition.

3. Enter the Order Date.
4. Select one of the following:

  • Order items based on re-order information: Select this option if you want to use the Reorder Point and Restock Level defined for the item to add items and quantities to the purchase order requisition. If selected, an item is only added to the purchase order requisition if the current in stock quantity is below the defined reorder point.

  • Order items that have been recently sold: Select this option if you want to use Sale History to add items and quantities to the purchase order requisition. Identify the recently sold items by setting the Starting Date and End Date.

  • Manual: Select this option if you want to manually add items and quantities to the purchase order requisition.

5. Select Update open Orders if you want to update any open orders based on the purchase order requisition results.
6. Select one of the following:

  • Primary Supplier or Low Cost Supplier: The items will be ordered from the primary supplier or from the lowest-cost supplier.

Note: The primary supplier or lowest-cost supplier is defined in Merchandising | Items on the Purchase tab.

  • Specified: The items will be ordered from the supplier you specify. Click the Browse icon next to the Supplier field, select the supplier from the list, and click OK.

7. Click Next.
8. From the Selection Type drop-down, select one of the following:

  • Department

  • Category

  • Supplier

  • Advanced Filter

9. If you selected Department, Category, or Supplier:

  • Select specific departments, categories, or suppliers; or

  • Click All to select all.

10. If you selected Advanced Filter:
a. Click Define.
b. Use the Filter dialog options to identify the items.
11. Click Finish.
12. Click the Accept check box at the top of the column to accept all items in the requisition, or select the check box beside individual items.
13. Click Commit.
14. Click OK to confirm the purchase order was created.
15. Click Purchase Orders to view the purchase order.
16. Enter any additional information required to process the purchase order.
17. Click Save And Edit.